[Busmanagers] 2007 Audit

[Glenferrie Primary School]

I do all my orders on computer - do not have order books. The auditor
quite liked that and did not require an accountable documents register.

 

Jeannie

 

Jeanette Riordan-Withy

Business Manager

Glenferrie Primary School

Manningtree Road

Hawthorn 3122

03 9818 4338

________________________________

From: busmanagers-bounces at edulists.com.au
[mailto:busmanagers-bounces at edulists.com.au] On Behalf Of Maxwell,
Noleen N
Sent: Thursday, 31 May 2007 1:39 PM
To: Business Managers' Mailing List
Subject: RE: [Busmanagers] 2007 Audit

 

With my order books I have always put in the date the books were
received then the date each book is put in use and date completed.

 

Noleen 

 

Noleen Maxwell

Business Manager

Bayswater South Primary School

Phone: 9720 4147

maxwell.noleen.n1 at edumail.vic.gov.au

 

________________________________

From: busmanagers-bounces at edulists.com.au
[mailto:busmanagers-bounces at edulists.com.au] On Behalf Of Lillis,
Ricarda D
Sent: Thursday, 31 May 2007 1:26 PM
To: Business Managers' Mailing List
Subject: RE: [Busmanagers] 2007 Audit

 

We had the same problem with Stannards not being happy with how our
Accountable Document Register was run, even though they could see it has
been the same format for some years. It was brought up in our letter to.
Accounting for the usage of the order books was not enough, I was told
that when the order books are purchased the purchase date needs to be
entered along with the total range of books received. Nothing was said
about listing down cancelled purchase orders.

 

Ricarda Lillis

Business Manager

Donvale Primary School

 

________________________________

From: busmanagers-bounces at edulists.com.au
[mailto:busmanagers-bounces at edulists.com.au] On Behalf Of Glenferrie
Primary School
Sent: Thursday, 31 May 2007 1:02 PM
To: Business Managers' Mailing List
Subject: RE: [Busmanagers] 2007 Audit

 

Please find attached my register (which I religiously do yearly just
before the auditor appears!!) which Stannards seemed to like.

 

Jeannie

 

Jeanette Riordan-Withy

Business Manager

Glenferrie Primary School

Manningtree Road

Hawthorn 3122

03 9818 4338

________________________________

From: busmanagers-bounces at edulists.com.au
[mailto:busmanagers-bounces at edulists.com.au] On Behalf Of Singh, Glynis
J
Sent: Thursday, 31 May 2007 12:48 PM
To: Business Managers' Mailing List
Subject: RE: [Busmanagers] 2007 Audit

 

Hi Brigid

Our Stannards man wasn't happy with my accountable docs register - I
only listed cheques and order books used on a monthly basis.  He said we
had to list the bulk deliveries, then monthly usage including noting any
cancelled ones.  Previous auditors have been happy with this and have
not mentioned anything about deliveries.  On the audit letter they also
mentioned invoices in the same sentence.  I presume they meant invoices
we issued.  Seems to be Stannards - did any of the other companies
mention it?

Glynis Singh

Weeden Heights

9802 0663

 

________________________________

From: busmanagers-bounces at edulists.com.au
[mailto:busmanagers-bounces at edulists.com.au] On Behalf Of Moore, Diane H
Sent: Thursday, 31 May 2007 12:33 PM
To: Business Managers' Mailing List
Subject: RE: [Busmanagers] 2007 Audit

 

When I receive the new cheques I write down the date and number range
received however I don't go as far as splitting this in to which box
they are in? Our audit is next week so will see whether it gets brought
up?

 

Diane Moore

Business Manager

Mornington PS

Phone - 5975 2561

Fax - 5975 8219

 

 

________________________________

From: busmanagers-bounces at edulists.com.au
[mailto:busmanagers-bounces at edulists.com.au] On Behalf Of Bruce, Annette
M
Sent: Thursday, 31 May 2007 12:29 PM
To: Business Managers' Mailing List
Subject: RE: [Busmanagers] 2007 Audit

 

They told us the same but didn't include it on our letter of response.
I thought I would just write down the numbers in the box and then do the
normal writing down of chqs I take out of the box.  That way we are
covering ourselves both ways.  

Annette 

Belle Vue P.S.

 

________________________________

From: busmanagers-bounces at edulists.com.au
[mailto:busmanagers-bounces at edulists.com.au] On Behalf Of Campbell,
Brigid A
Sent: Thursday, 31 May 2007 12:19 PM
To: Business Managers' Mailing List
Subject: [Busmanagers] 2007 Audit

 

We had our audit today by Standard's; has anyone ever been requested
previously to supply an Accountable Document of unused cheques?  ie
stating box one has cheque xxxxxxx to xxxxxx and box two has cheque
xxxxxx to xxxxxx rather than each bundle of cheques you take out of the
box which is what I do, that is I take a hundred cheques out of the box
and write this into my accountable documents register, she told me this
is wrong because CASES21 records the numbers anyways!

 

Brigid Campbell

Business Manager

Warranwood Primary School

 

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Important - This email and any attachments may be confidential. If received=
 in error, please contact us and delete all copies. Before opening or using=
 attachments check them for viruses and defects. Regardless of any loss, dam=
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esulting directly or indirectly from the use of any attached files our liabi=
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