[Busmanagers] Receipting

[Helen Benoy]

Marlyn,

 

Agree process is cumbersome and creates problems with bank reconciliation. 

We generally do 2 batches at each campus per day (one family and one
sundry). We identify which campus, in the header details. We have tried
separating the EFTPOS batch, but that has not worked for a number of
reasons, including the fact that eftpos is used for both sundry and parent
accounts (2 separate C21F batches with only one amount on bank rec). Another
problem with the Eftpos is that it settles every day, regardless of whether
you have completed your banking on Cases21F - so this compounds the issue.
This together with the inclusion of cancelled receipts batches has
definitely slowed up the bank rec process.

With the split up of roles in a large office, I try and keep all general
ledger receipting under my control. Consequently, as we run 2 canteens, I
have continued the Cases process, and kept the Canteen under the sundry
debtors, with two daily invoices being created for sales. This has proved
invaluable for trouble shooting.

Our approach, at this stage, is to try and keep good records, and try to
keep up to date. One thing, we have done, is to file a second copy of the
audit trail with the bank deposit slip. We also print out a second receipt
copy for all receipts not allocated, and write on it the relevant details
for later follow up. Hope this helps.

 

Helen 

 

Helen benoy

Business Manager

Leongatha Secondary College

PB 1 

LEONGATHA 3953

Ph:  03 5662 4333

Fax: 03 5662 2155

  _____  

From: busmanagers-bounces at edulists.com.au
[mailto:busmanagers-bounces at edulists.com.au] On Behalf Of Greig, Christine A
Sent: Wednesday, 4 May 2005 8:17 AM
To: Business Managers' Mailing List
Subject: RE: [Busmanagers] Receipting

 

Hi Marilyn

 

We do one batch for cash/chqs and manual credit card. One batch for any
sundry entries. If you have EFTPOS it is recommended that you do a separate
batch so you can identify those batches easily on your bank rec.

 

We do not have sundry debtors batches every day, probable every second day. 

 

We do operate a drop box which works well for us.

 

You can do GL receipts with your families cash/chqs batch which will save
you an extra batch.

 

regards

 

Chris

Chris Greig

Business Manager

Forest Hill College

Tel: 9814 9444  Fax: 9887 8126

 

  _____  

From: busmanagers-bounces at edulists.com.au
[mailto:busmanagers-bounces at edulists.com.au] On Behalf Of Whiteway, Marilyn
J
Sent: Wednesday, 4 May 2005 8:08 AM
To: Business Managers' Mailing List
Subject: [Busmanagers] Receipting

 

Would be very interested to hear how others are managing their daily
banking.  We are a large secondary with substantial daily takings.  We do
not operate a drop box but receipt as parents/kids come to the window.  

21F Help have 'instructed' me to run 4 batches per day - family
cash/cheques: family credit card/eftpos:  and same again for sundry (plus of
course the GL takings from the canteen!).

I am finding bank reconciliation cumbersome to say the least!  We always do
our bank around 2pm so then frequently end up with 2 entries for the same
batch on the bank rec (1 for each of the days).

 

Any improvements greatly appreciated.

 

Marilyn Whiteway

Business Manager

Brentwood Secondary College #01-7647

Watson Road

Glen Waverley  3150

 

Tel:  8545 0305   Fax:  8545 0355

whiteway at brentwood.vic.edu.au

 

Important - This email and any attachments may be confidential. If received
in error, please contact us and delete all copies. Before opening or using
attachments check them for viruses and defects. Regardless of any loss,
damage or consequence, whether caused by the negligence of the sender or
not, resulting directly or indirectly from the use of any attached files our
liability is limited to resupplying any affected attachments. Any
representations or opinions expressed are those of the individual sender,
and not necessarily those of the Department of Education & Training.

Important - This email and any attachments may be confidential. If received
in error, please contact us and delete all copies. Before opening or using
attachments check them for viruses and defects. Regardless of any loss,
damage or consequence, whether caused by the negligence of the sender or
not, resulting directly or indirectly from the use of any attached files our
liability is limited to resupplying any affected attachments. Any
representations or opinions expressed are those of the individual sender,
and not necessarily those of the Department of Education & Training.



Important - 
This email and any attachments may be confidential. If received in error, please contact us and delete all copies. Before opening or using attachments check them for viruses and defects. Regardless of any loss, damage or consequence, whether caused by the negligence of the sender or not, resulting directly or indirectly from the use of any attached files our liability is limited to resupplying any affected attachments. Any representations or opinions expressed are those of the individual sender, and not necessarily those of the Department of Education & Training.
-------------- next part --------------
An HTML attachment was scrubbed...
URL: http://www.edulists.com.au/pipermail/busmanagers/attachments/20050504/c22bd10a/attachment-0001.html