[Year 12 IT Apps] VCAA vs VCAA and the NPP's

Tue Sep 4 16:39:35 EST 2012

Hello Damien

I have had this quoted to me in the context of a query regarding the use of students' VSN. The VCAA bulletin ran an article suggesting we could not use the VSN internally in the school (I was interested in doing this because the CASES code can change so there is no way of tracking students over time).

I think the 'out' for VCAA and VCAT might be 7.2a (and 7.1A sounds like another opportunity for an out - are either or both VCAA and VCAT 'prescribed organisations'?)

Also, while they are separate entities they are both govenment agencies and I vaguely remember reading something in the NPPs that could allow you to interpret that as a single organisation???

Regards
Robert T-A
Brighton SC

----- Original Message ----- 
  From: ATKINSON-BUCK, Damien 
  To: Year 12 IT Applications Teachers' Mailing List 
  Sent: Tuesday, September 04, 2012 2:49 PM
  Subject: [Year 12 IT Apps] VCAA vs VCAA and the NPP's

  Hi folks,

              I was going through the NPP's with my year 12's today. When we were discussing NPP 7 Identifiers (see below) one of my students asked why VCAA and VTAC both use their student numbers as the primary identifier. Does anyone out there know if this is indeed the case and if so, how they are allowed to do it, they are separate entities aren't they? 

  Thanks

  Damien

  7.1 An organisation must not adopt as its own identifier of an individual an identifier of the individual that has been assigned by: 

  (a) an agency; or

  (b) an agent of an agency acting in its capacity as agent; or

  (c) a contracted service provider for a Commonwealth contract acting in its capacity as contracted service provider for that contract. 

  7.1A However, subclause 7.1 does not apply to the adoption by a prescribed organisation of a prescribed identifier in prescribed circumstances. 

  Note: There are prerequisites that must be satisfied before those matters are prescribed: see subsection 100(2).

  7.2 An organisation must not use or disclose an identifier assigned to an individual by an agency, or by an agent or contracted service provider mentioned in subclause 7.1, unless: 

  (a) the use or disclosure is necessary for the organisation to fulfil its obligations to the agency; or

  (b) one or more of paragraphs 2.1(e) to 2.1(h) (inclusive) apply to the use or disclosure; or

  (c) the use or disclosure is by a prescribed organisation of a prescribed identifier in prescribed circumstances.

  Note: There are prerequisites that must be satisfied before the matters mentioned in paragraph (c) are prescribed: see subsection 100(2). 

  7.3 In this clause:

  identifier includes a number assigned by an organisation to an individual to identify uniquely the individual for the purposes of the organisation's operations. However, an individual's name or ABN (as defined in the A New Tax System (Australian Business Number) Act 1999) is not an identifier. 

              Damien Atkinson-Buck
              KLA Head - MYP Technology & SYP Info Tech

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                         damien.atkinson-buck at ivanhoe.com.au

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