[Busmanagers] Purchase Orders

[Moore, Diane H]

I have purchase orders written for all purchases however write Annual
Orders for utilities.

 

Following info comes straight out of the Schools Reference Guide.
http://www.education.vic.gov.au/referenceguide/default.htm

Order forms 

Order forms are to be used for all purchases above the petty cash limit
of $200. When preparing purchase orders, special care is to be taken to
insert all relevant details, including the mode and time of delivery. 

Where a school council decides to have its own forms printed, these
should include colour-coded triplicate forms for each order so that: 

* the original can be sent to the supplier 

* one copy can be filed in sequential order number 

* one copy can accompany the voucher prepared when the account is passed
for payment.

 

 

Diane Moore

Business Manager

Mornington PS

Phone - 5975 2561

Fax - 5975 8219

 

 

________________________________

From: busmanagers-bounces at edulists.com.au
[mailto:busmanagers-bounces at edulists.com.au] On Behalf Of Gribbin,
Shelley A
Sent: Monday, 5 March 2007 2:43 PM
To: Business Managers' Mailing List
Subject: RE: [Busmanagers] Purchase Orders

 

Can other BM's please confirm this is correct, need 2nd, 3rd, 4th, etc
opinions to convince staff and change the culture around here.  Thank
you.

 

Shelley

 

Shelley Gribbin

Business Manager 

Mitcham Primary School 2904

294 Mitcham Road, Mitcham 3132

Ph: 9873 1551   Fax: 9873 4505

 

 

 

________________________________

From: busmanagers-bounces at edulists.com.au
[mailto:busmanagers-bounces at edulists.com.au] On Behalf Of Oliver, Maree
M
Sent: Monday, 5 March 2007 2:26 PM
To: Business Managers' Mailing List
Subject: RE: [Busmanagers] Purchase Orders

Yes that is correct.  For you to pay the money to the supplier (for an
excursion, activity, whatever) you must have a purchase order attached
to the ORIGINAL invoice along with the CASES21 payment voucher.

 

Even for things like a PD course staff might attend or for bus hire,
anything that the school pays for, requires a written school purchase
order.  No exceptions.  Just tell staff it is an audit requirement.
Because the auditors do check up on this.

 

________________________________

From: busmanagers-bounces at edulists.com.au
[mailto:busmanagers-bounces at edulists.com.au] On Behalf Of Gribbin,
Shelley A
Sent: Monday, 5 March 2007 2:08 PM
To: busmanagers at edulists.com.au
Subject: [Busmanagers] Purchase Orders

 

Just a quick one, I believe that a purchase order needs to be written
for every invoice/cheque payment... is this correct?

 

My principal has told a teacher that they don't need an PO for an
excursion invoice as the money has been collect by the students?

 

Shelley

 

Shelley Gribbin

Business Manager 

Mitcham Primary School 2904

294 Mitcham Road, Mitcham 3132

Ph: 9873 1551   Fax: 9873 4505

 

 

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