[Busmanagers] Purchase Orders

[Gribbin, Shelley A]

Can other BM's please confirm this is correct, need 2nd, 3rd, 4th, etc
opinions to convince staff and change the culture around here.  Thank
you.
 
Shelley
 
Shelley Gribbin
Business Manager 
Mitcham Primary School 2904
294 Mitcham Road, Mitcham 3132
Ph: 9873 1551   Fax: 9873 4505
 
 

________________________________

From: busmanagers-bounces at edulists.com.au
[mailto:busmanagers-bounces at edulists.com.au] On Behalf Of Oliver, Maree
M
Sent: Monday, 5 March 2007 2:26 PM
To: Business Managers' Mailing List
Subject: RE: [Busmanagers] Purchase Orders



Yes that is correct.  For you to pay the money to the supplier (for an
excursion, activity, whatever) you must have a purchase order attached
to the ORIGINAL invoice along with the CASES21 payment voucher.

 

Even for things like a PD course staff might attend or for bus hire,
anything that the school pays for, requires a written school purchase
order.  No exceptions.  Just tell staff it is an audit requirement.
Because the auditors do check up on this.

 

________________________________

From: busmanagers-bounces at edulists.com.au
[mailto:busmanagers-bounces at edulists.com.au] On Behalf Of Gribbin,
Shelley A
Sent: Monday, 5 March 2007 2:08 PM
To: busmanagers at edulists.com.au
Subject: [Busmanagers] Purchase Orders

 

Just a quick one, I believe that a purchase order needs to be written
for every invoice/cheque payment... is this correct?

 

My principal has told a teacher that they don't need an PO for an
excursion invoice as the money has been collect by the students?

 

Shelley

 

Shelley Gribbin

Business Manager 

Mitcham Primary School 2904

294 Mitcham Road, Mitcham 3132

Ph: 9873 1551   Fax: 9873 4505

 

 

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Important - This email and any attachments may be confidential. If received=
 in error, please contact us and delete all copies. Before opening or using=
 attachments check them for viruses and defects. Regardless of any loss, dam=
age or consequence, whether caused by the negligence of the sender or not, r=
esulting directly or indirectly from the use of any attached files our liabi=
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