[Busmanagers] Schools Purchasing Card

[Brophy, Marjorie J]

Julie

Here is what I took to School Council:

 

As required for the introduction of the School Purchasing Card the
following recommendations are minuted:

 

 

'The School Council formally recommends the introduction of the School
Purchasing Card.  In conjunction with the schools current purchasing
procedures and controls, the School Council formally minutes the
adoption of the controls and procedures in accordance with ministerial
guidelines and Directions 1-6 of 2005.

 

 

            The Authorised Signatory and Verifying Officers are:

            xxxxxxx

            xxxxxxx

 

The following Cardholders have financial delegation up to the nominated
limit:

 

            xxxxxxx                        College Principal
$1,000.00

 

 

The 'Undertaking by the Cardholder' form has been completed.

 

 

NB:     Authorised Signatory - can authorise;

                                    The creation of a new Facility,

                                    Issuance of a Corporate Purchasing
Card,

                                    Any change to transaction or monthly
limits or

                                    Cancelling of Cards or Facilities

 

 

            Verifying Officer - can only verify the identity of a
Cardholder to avoid the need for individual Cardholders to provide 100
points of identity at local bank branches.

 

 

            A person may be both a verifying officer and an authorising
officer.  It is recommended that

            more than one Authorised Signatory and Verifying Officer be
nominated.

 

 

Marje Brophy

Business Manager

Korumburra Secondary College

5655 -1566

 

________________________________

From: busmanagers-bounces at edulists.com.au
[mailto:busmanagers-bounces at edulists.com.au] On Behalf Of Francis, Julie
J
Sent: Wednesday, 18 April 2007 4:00 PM
To: Business Managers' Mailing List
Subject: RE: [Busmanagers] Schools Purchasing Card

 

Thank you Greg.  I have the Department's Guidelines and Procedures
folder.  However, the auditor pulled us up for not presenting a policy
to council, even though we thought we had adequately covered the
procedures for audit.  (An extremely pedantic auditor!)

 

Julie Francis

Mount Dandenong PS 3284

Tel 9751 1136  Fax 9751 2332

 

________________________________

From: busmanagers-bounces at edulists.com.au
[mailto:busmanagers-bounces at edulists.com.au] On Behalf Of Hart, Greg J
Sent: Wednesday, 18 April 2007 3:14 PM
To: Business Managers' Mailing List
Subject: RE: [Busmanagers] Schools Purchasing Card

 

Julie

 

I am lead to believe that each region Finance Officer has been trained
by central and has all the documentation relating to purchasing cards.

 

Thankyou 
Greg Hart 
Tax & Compliance Unit (DE&T) Ph:(03) 9637-3702. 
Fax:(03) 9637-3080. 
e-mail:hart.greg.j at edumail.vic.gov.au 
Mail:Financial Analysis Reporting & Taxation, Ground Floor, No 33 St.
Andrews Place, East Melbourne, 3002. 

________________________________

From: busmanagers-bounces at edulists.com.au
[mailto:busmanagers-bounces at edulists.com.au] On Behalf Of Francis, Julie
J
Sent: Wednesday, 18 April 2007 11:03 AM
To: busmanagers at edulists.com.au
Subject: [Busmanagers] Schools Purchasing Card

 

Good morning.  Speaking of purchasing cards, has anyone developed a
policy yet?  A copy would be greatly appreciated. 

Many thanks

Julie Francis

Mount Dandenong PS 3284

Tel 9751 1136  Fax 9751 2332

 

Important - This email and any attachments may be confidential. If
received in error, please contact us and delete all copies. Before
opening or using attachments check them for viruses and defects.
Regardless of any loss, damage or consequence, whether caused by the
negligence of the sender or not, resulting directly or indirectly from
the use of any attached files our liability is limited to resupplying
any affected attachments. Any representations or opinions expressed are
those of the individual sender, and not necessarily those of the
Department of Education.

Important - This email and any attachments may be confidential. If
received in error, please contact us and delete all copies. Before
opening or using attachments check them for viruses and defects.
Regardless of any loss, damage or consequence, whether caused by the
negligence of the sender or not, resulting directly or indirectly from
the use of any attached files our liability is limited to resupplying
any affected attachments. Any representations or opinions expressed are
those of the individual sender, and not necessarily those of the
Department of Education.

Important - This email and any attachments may be confidential. If
received in error, please contact us and delete all copies. Before
opening or using attachments check them for viruses and defects.
Regardless of any loss, damage or consequence, whether caused by the
negligence of the sender or not, resulting directly or indirectly from
the use of any attached files our liability is limited to resupplying
any affected attachments. Any representations or opinions expressed are
those of the individual sender, and not necessarily those of the
Department of Education.


Important - This email and any attachments may be confidential. If received=
 in error, please contact us and delete all copies. Before opening or using=
 attachments check them for viruses and defects. Regardless of any loss, dam=
age or consequence, whether caused by the negligence of the sender or not, r=
esulting directly or indirectly from the use of any attached files our liabi=
lity is limited to resupplying any affected attachments. Any representations=
 or opinions expressed are those of the individual sender, and not necessari=
ly those of the Department of Education.
-------------- next part --------------
An HTML attachment was scrubbed...
URL: http://www.edulists.com.au/pipermail/busmanagers/attachments/20070418/666c2d7f/attachment-0001.html