[Busmanagers] Pre payment of fees for 2007!!

Wed Jul 26 09:42:09 EST 2006

So basically we need something official from town to show the auditors
so we don't get slapped!  Who would handle that part of it in town?

Brigid Campbell

Warranwood Primary School

________________________________

From: busmanagers-bounces at edulists.com.au
[mailto:busmanagers-bounces at edulists.com.au] On Behalf Of Singh, Glynis
J
Sent: Wednesday, 26 July 2006 9:39 AM
To: Business Managers' Mailing List
Subject: RE: [Busmanagers] Pre payment of fees for 2007!!

We got a slap too.  I actually had to send in a copy of part of the
process guide, which says something like that because allocations don't
carry over you can receipt and not allocate, then raise the charges and
allocate the following year.  He auditor then decided not to put it on
our management letter!  I think that means they took the slap back!!

Glynis Singh

Weeden Heights PS

________________________________

From: busmanagers-bounces at edulists.com.au
[mailto:busmanagers-bounces at edulists.com.au] On Behalf Of Malcolm,
Patricia J
Sent: Wednesday, 26 July 2006 9:16 AM
To: Business Managers' Mailing List
Subject: RE: [Busmanagers] Pre payment of fees for 2007!!

Be careful with this.  It would pay to get advice from someone in town.
We did this with our Grade 6 camp which was in the 3rd week of Term 1
this year.  We receipted a deposit or full payment in 2005 and entered
the charge in 2006 then allocated and got a slap on the wrist from the
auditor as it shows up in a strange way on the balance sheet.  They
included this in our audit report.  They told me that some schools were
getting the wrong information when doing the C21F training.  I was going
to clarify this before we get around to next year's camp.

Pat Malcolm

Business Manager

Boroondara Park Primary School

________________________________

From: busmanagers-bounces at edulists.com.au
[mailto:busmanagers-bounces at edulists.com.au] On Behalf Of Schmidt,
Maxine J
Sent: Wednesday, 26 July 2006 8:11 AM
To: Business Managers' Mailing List
Subject: RE: [Busmanagers] Pre payment of fees for 2007!!

Hi Genevieve,

Receipt the money to the family and leave unallocated.   Don't put any
charges for 2007 on the system this year.  The reason being when you do
the end of year roll over all the information that is paid for 2007 is
deleted in the roll over.  In 2007 after the End of Year you then put
the charges on and allocate the money.

If you have any further questions please ring me on 9546 3233

Regards,

Maxine 

________________________________

From: busmanagers-bounces at edulists.com.au
[mailto:busmanagers-bounces at edulists.com.au] On Behalf Of Genevieve
Gibson
Sent: Tuesday, 25 July 2006 1:11 PM
To: Business Managers' Mailing List
Subject: RE: [Busmanagers] Pre payment of fees for 2007!!

Hi Maxine,

Allocation of fees would be a normal receipt for current families.  How
would you receipt 2007 new students?

Regards

Genevieve Gibson

Business Manager

Melbourne Girls' College

________________________________

From: busmanagers-bounces at edulists.com.au
[mailto:busmanagers-bounces at edulists.com.au] On Behalf Of Schmidt,
Maxine J
Sent: Friday, 14 July 2006 3:17 PM
To: Business Managers' Mailing List
Subject: RE: [Busmanagers] Pre payment of fees for 2007!!

Hi Rose,

No just receipt it as normal - but do not allocate it.   Allocate all
fees collected in 2006 for 2007 in 2007.  It is easier to do it this way

Maxine Schmidt

Business Manager

Westall SC 

________________________________

From: busmanagers-bounces at edulists.com.au
[mailto:busmanagers-bounces at edulists.com.au] On Behalf Of Sparkman,
Rosemary D
Sent: Friday, 14 July 2006 3:10 PM
To: Business Managers' Mailing List
Subject: [Busmanagers] Pre payment of fees for 2007!!

Hi Everyone,

I have a parent who has paid next year's fees now.  Should I receipt it
as a family payment and leave unallocated or do a General Ledger Receipt
and then do a credit note next year??

Thanks Rose

Waverley Meadows Primary School

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________________________________

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