[Busmanagers] Filing of records

Wed Nov 23 10:11:49 EST 2005

Hi Debbie,

We use Marbig heavy duty box files which have a spring clip inside which
just holds the paperwork down.  At Officeworks they are about $14 each -
a bit expensive but well worth it as they look nice and last ages and
certainly save a lot of work punching holes, etc.  Once the Auditors
have been we just re-use them for the next year.  We write the
voucher/cheque numbers on the back spine in pencil so can just rub them
off and re-write on them the following year. State Supply have box files
which are cheaper (about $10 each) but they are not as nice.

Bev Tewkesbury
Acting Business Manager
Doncaster Secondary College
9856 1026

________________________________

From: busmanagers-bounces at edulists.com.au
[mailto:busmanagers-bounces at edulists.com.au] On Behalf Of Payne, Debbie
R
Sent: Wednesday, 23 November 2005 9:07 AM
To: Business Managers' Mailing List
Subject: RE: [Busmanagers] Filing of records

Hi

I would be interested to know the details of the box files (company and
code and price) if that's possible.

thanks

Debbie Payne

Business Manager

Dorset Primary School

________________________________

From: busmanagers-bounces at edulists.com.au
[mailto:busmanagers-bounces at edulists.com.au] On Behalf Of Tewkesbury,
Beverley D
Sent: Wednesday, 23 November 2005 8:05 AM
To: Business Managers' Mailing List
Subject: RE: [Busmanagers] Filing of records

I have used started using the box files at a number of schools that I
have relieved at and they are great - we number them on the front and
they are so easy to go through and pull out any queries.  Give it a go.

Bev Tewkesbury
Acting Business Manager
Doncaster Secondary College
9856 1026

________________________________

From: busmanagers-bounces at edulists.com.au
[mailto:busmanagers-bounces at edulists.com.au] On Behalf Of Singh, Glynis
J
Sent: Tuesday, 22 November 2005 6:14 PM
To: Business Managers' Mailing List
Subject: RE: [Busmanagers] Filing of records

We do the same as Bev, except we file the cheque vouchers, with orders
and invoices attached, in cheque number order, 1 file for every month.
I DO like the idea of box files, though.  We may give it a go.

Glynis Singh

Weeden Heights

________________________________

From: busmanagers-bounces at edulists.com.au
[mailto:busmanagers-bounces at edulists.com.au] On Behalf Of Tewkesbury,
Beverley D
Sent: Tuesday, 22 November 2005 11:11 AM
To: Business Managers' Mailing List
Subject: RE: [Busmanagers] Filing of records

We file all Batches in a lever arch file in numerical order.

Invoices are attached to vouchers and these are filed in cheque
numerical order in box files rather than lever arch files as this makes
it easier to take them out in case of queries.

Bev Tewkesbury
Acting Business Manager
Doncaster Secondary College
9856 1026

________________________________

From: busmanagers-bounces at edulists.com.au
[mailto:busmanagers-bounces at edulists.com.au] On Behalf Of McDonald, Ross
RL
Sent: Tuesday, 22 November 2005 10:48 AM
To: Business Managers' Mailing List
Subject: [Busmanagers] Filing of records

My A/R and A/P would like to hear of some different ways to file
invoices and vouchers.

We have a mix of DD and cheque payments.  It seems to me that the Batch
is the common reference and would be the way to go.  Invoices etc filed
alphabetically behind a batch.

Any ideas?

Ross McDonald

Business Manager

Mooroopna Secondary College

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