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<div class=Section1>
<p class=MsoNormal><span style='color:#1F497D'>Thanks Quentin for a simple
answer to my question. I have no problem with mail merge, but with someone taking
over my job in a couple of weeks these sort of quick guides are very helpful to
pass on to the non IT skilled.<o:p></o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'>Thanks again<o:p></o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'>Claudia<o:p></o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:7.5pt;font-family:"Arial Black","sans-serif";
color:maroon'>*********************************************************************</span><span
style='font-size:12.0pt;font-family:"Times New Roman","serif";color:#1F497D'><o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:7.5pt;font-family:"Arial Black","sans-serif";
color:maroon'>Claudia Graham</span><span style='color:#1F497D'><o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:7.5pt;font-family:"Arial Black","sans-serif";
color:maroon'>VCE Coordinator</span><span style='color:#1F497D'><o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:7.5pt;font-family:"Arial Black","sans-serif";
color:maroon'>Assistant to the Head of Staff (Keilor Campus)</span><span
style='color:#1F497D'><o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:7.5pt;font-family:"Arial Black","sans-serif";
color:maroon'>9334 0049 (direct)</span><span style='color:#1F497D'><o:p></o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p>
<div>
<div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0cm 0cm 0cm'>
<p class=MsoNormal><b><span lang=EN-US style='font-size:10.0pt;font-family:
"Tahoma","sans-serif"'>From:</span></b><span lang=EN-US style='font-size:10.0pt;
font-family:"Tahoma","sans-serif"'> itapps-bounces@edulists.com.au
[mailto:itapps-bounces@edulists.com.au] <b>On Behalf Of </b>Quentin Lydall<br>
<b>Sent:</b> Monday, 25 August 2008 4:38 PM<br>
<b>To:</b> Year 12 IT Applications Teachers' Mailing List<br>
<b>Subject:</b> RE: [Year 12 IT Apps] OT- Mail merge and word<o:p></o:p></span></p>
</div>
</div>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal><a name="_MailEndCompose"><span lang=EN-US style='color:
#1F497D'>Hi Claudia,</span></a><span lang=EN-US style='color:#1F497D'><o:p></o:p></span></p>
<p class=MsoNormal><span lang=EN-US style='color:#365F91'><o:p> </o:p></span></p>
<p class=MsoNormal style='margin-bottom:12.0pt'><span lang=EN-US
style='color:#365F91'>Yes, it’s tricky doing fancy stuff, but for ordinary mail
merges such as names/addresses, tickets, certificates, etc, it’s really quite
easy.<o:p></o:p></span></p>
<p class=MsoListParagraph style='text-indent:-18.0pt;mso-list:l0 level1 lfo2'><![if !supportLists]><span
lang=EN-US style='color:#365F91'><span style='mso-list:Ignore'>1.<span
style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span
lang=EN-US style='color:#365F91'>Set up the Excel spreadsheet as your data
source. Give each column a heading, such as Name, Address, Suburb, State,
Postcode. <o:p></o:p></span></p>
<p class=MsoListParagraph style='text-indent:-18.0pt;mso-list:l0 level1 lfo2'><![if !supportLists]><span
lang=EN-US style='color:#365F91'><span style='mso-list:Ignore'>2.<span
style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span
lang=EN-US style='color:#365F91'>Populate the worksheet and save it.<o:p></o:p></span></p>
<p class=MsoListParagraph style='text-indent:-18.0pt;mso-list:l0 level1 lfo2'><![if !supportLists]><span
lang=EN-US style='color:#365F91'><span style='mso-list:Ignore'>3.<span
style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span
lang=EN-US style='color:#365F91'>Set up your Word document, having planned
where the merged fields are going to be.<o:p></o:p></span></p>
<p class=MsoListParagraph style='text-indent:-18.0pt;mso-list:l0 level1 lfo2'><![if !supportLists]><span
lang=EN-US style='color:#365F91'><span style='mso-list:Ignore'>4.<span
style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span
lang=EN-US style='color:#365F91'>Go into the Mailings tab.<o:p></o:p></span></p>
<p class=MsoListParagraph style='text-indent:-18.0pt;mso-list:l0 level1 lfo2'><![if !supportLists]><span
lang=EN-US style='color:#365F91'><span style='mso-list:Ignore'>5.<span
style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span
lang=EN-US style='color:#365F91'>Click on Select Recipients in <b>the Start
Mail Merge</b> group of the ribbon, select Use Existing List.. here drill
down to the saved spreadsheet.<o:p></o:p></span></p>
<p class=MsoListParagraph style='text-indent:-18.0pt;mso-list:l0 level1 lfo2'><![if !supportLists]><span
lang=EN-US style='color:#365F91'><span style='mso-list:Ignore'>6.<span
style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span
lang=EN-US style='color:#365F91'>Select the worksheet within the spreadsheet
(if applies).<o:p></o:p></span></p>
<p class=MsoListParagraph style='text-indent:-18.0pt;mso-list:l0 level1 lfo2'><![if !supportLists]><span
lang=EN-US style='color:#365F91'><span style='mso-list:Ignore'>7.<span
style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span
lang=EN-US style='color:#365F91'>Position your cursor wherever you want the
insert a field, then in the <b>Write & Insert Fields</b> group click on the
Insert Merge Field option. The list of fields drops down. Select the
field.<o:p></o:p></span></p>
<p class=MsoListParagraph style='text-indent:-18.0pt;mso-list:l0 level1 lfo2'><![if !supportLists]><span
lang=EN-US style='color:#365F91'><span style='mso-list:Ignore'>8.<span
style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span
lang=EN-US style='color:#365F91'>When all fields are in, you may either <b>Preview
Results</b> or <b>Finish</b>, as you like.<o:p></o:p></span></p>
<p class=MsoListParagraph><span lang=EN-US style='color:#365F91'><o:p> </o:p></span></p>
<p class=MsoListParagraph style='mso-margin-top-alt:0cm;margin-right:0cm;
margin-bottom:12.0pt;margin-left:0cm'><span lang=EN-US style='color:#365F91'>Office
2007 has really simplified the merge process for simple merges. Just look
along the ribbon. At left you can set up labels or envelopes if you need
to, then moving right you start, then write & insert fields, Preview
Results and Finish.<o:p></o:p></span></p>
<p class=MsoListParagraph style='margin-left:0cm'><span lang=EN-US
style='color:#365F91'>I guess people who don’t have Office 2007 can’t see it.<o:p></o:p></span></p>
<p class=MsoNormal><span lang=EN-US style='color:#1F497D'><o:p> </o:p></span></p>
<div>
<p class=MsoNormal><span lang=EN-US style='font-family:"Franklin Gothic Medium","sans-serif";
color:#365F91'>Quentin Lydall<o:p></o:p></span></p>
<p class=MsoNormal><span lang=EN-US style='color:#365F91'>Head of ICT<o:p></o:p></span></p>
<p class=MsoNormal><span lang=EN-US style='color:#365F91'>Beaconhills College
Valley Campus<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:8.0pt;color:#365F91'>30-34 Toomuc
Valley Road,<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:8.0pt;color:#365F91'>Pakenham<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:8.0pt;color:#365F91'>3810<o:p></o:p></span></p>
<p class=MsoNormal><span lang=EN-US style='font-size:8.0pt;color:#365F91'>Phone:(03)
5945 0016<o:p></o:p></span></p>
<p class=MsoNormal><span lang=EN-US style='font-size:18.0pt;font-family:Webdings;
color:green'>P</span><i><span lang=EN-US style='color:navy'> </span></i><i><span
lang=EN-US style='color:green'>Please consider the environment before printing
my email</span></i><span lang=EN-US style='font-size:12.0pt;font-family:"Times New Roman","serif";
color:#1F497D'><o:p></o:p></span></p>
</div>
<p class=MsoNormal><span lang=EN-US style='color:#1F497D'><o:p> </o:p></span></p>
<div>
<div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0cm 0cm 0cm'>
<p class=MsoNormal><b><span lang=EN-US style='font-size:10.0pt;font-family:
"Tahoma","sans-serif"'>From:</span></b><span lang=EN-US style='font-size:10.0pt;
font-family:"Tahoma","sans-serif"'> itapps-bounces@edulists.com.au
[mailto:itapps-bounces@edulists.com.au] <b>On Behalf Of </b>Claudia Graham<br>
<b>Sent:</b> Friday, 22 August 2008 3:12 PM<br>
<b>To:</b> Year 12 IT Applications Teachers' Mailing List<br>
<b>Subject:</b> [Year 12 IT Apps] OT- Mail merge and word<o:p></o:p></span></p>
</div>
</div>
<p class=MsoNormal><span lang=EN-US><o:p> </o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'>Hi all,<o:p></o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'>Sorry for the OT request, but
thought I’d rather post here then reinvent the wheel!<o:p></o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'>Does anyone have a short
instruction sheet on mail merge with excel in Office 07?<o:p></o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'>Thanks<o:p></o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'>Claudia<o:p></o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:7.5pt;font-family:"Arial Black","sans-serif";
color:maroon'>*********************************************************************</span><span
style='font-size:12.0pt;font-family:"Times New Roman","serif";color:#1F497D'><o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:7.5pt;font-family:"Arial Black","sans-serif";
color:maroon'>Claudia Graham</span><span style='color:#1F497D'><o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:7.5pt;font-family:"Arial Black","sans-serif";
color:maroon'>VCE Coordinator</span><span style='color:#1F497D'><o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:7.5pt;font-family:"Arial Black","sans-serif";
color:maroon'>Assistant to the Head of Staff (Keilor Campus)</span><span
style='color:#1F497D'><o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:7.5pt;font-family:"Arial Black","sans-serif";
color:maroon'>9334 0049 (direct)</span><span style='color:#1F497D'><o:p></o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:12.0pt;font-family:"Times New Roman","serif"'>_______________________________________________
<br>
<a href="http://www.edulists.com.au">http://www.edulists.com.au </a>- FAQ,
resources, subscribe, unsubscribe <br>
IT Applications Mailing List kindly supported by <br>
<a
href="http://www.vcaa.vic.edu.au/vce/studies/infotech/itapplications3-4html%20">http://www.vcaa.vic.edu.au/vce/studies/infotech/infotechindex.html
</a>- Victorian Curriculum and Assessment Authority and <br>
<a href="http://www.vitta.org.au">http://www.vitta.org.au </a>- VITTA Victorian
Information Technology Teachers Association Inc<o:p></o:p></span></p>
<p align=center style='mso-margin-top-alt:7.5pt;margin-right:0cm;margin-bottom:
7.5pt;margin-left:0cm;text-align:center'><b><span lang=EN-US style='font-size:
10.0pt;font-family:"Tahoma","sans-serif";color:blue'>Overnewton Anglican
Community College</span></b><span lang=EN-US style='font-size:10.0pt;
font-family:"Tahoma","sans-serif";color:blue'><br>
A school for the whole family celebrating 21 years of quality education in the
North West of Melbourne. </span><span lang=EN-US><o:p></o:p></span></p>
<p align=center style='mso-margin-top-alt:7.5pt;margin-right:0cm;margin-bottom:
7.5pt;margin-left:0cm;text-align:center'><span lang=EN-US style='font-size:
10.0pt;font-family:"Tahoma","sans-serif";color:blue'> Winner of the 2007
Australian Chamber of Commerce and Business Council of Australia National Work
and Family Award for a Medium-sized Business.</span><span lang=EN-US><o:p></o:p></span></p>
<p align=center style='mso-margin-top-alt:7.5pt;margin-right:0cm;margin-bottom:
7.5pt;margin-left:0cm;text-align:center'><span lang=EN-US style='font-size:
10.0pt;font-family:"Tahoma","sans-serif";color:blue'> EOWA Australia's
Leading Organisation for the Advancement of Women (less than 500 employees) in
2005</span><span lang=EN-US><o:p></o:p></span></p>
<p align=center style='mso-margin-top-alt:7.5pt;margin-right:0cm;margin-bottom:
7.5pt;margin-left:0cm;text-align:center'><span lang=EN-US style='font-size:
10.0pt;font-family:"Tahoma","sans-serif";color:blue'>An EOWA Employer of Choice
since 2002.</span><span lang=EN-US><o:p></o:p></span></p>
<p align=center style='mso-margin-top-alt:7.5pt;margin-right:0cm;margin-bottom:
7.5pt;margin-left:0cm;text-align:center'><span lang=EN-US style='font-size:
10.0pt;font-family:"Tahoma","sans-serif";color:blue'><a
href="http://www.overnewton.vic.edu.au/">http://www.overnewton.vic.edu.au/</a></span><span
lang=EN-US> <o:p></o:p></span></p>
<div align=center>
<table class=MsoNormalTable border=0 cellspacing=0 cellpadding=0 width="57%"
style='width:57.0%'>
<tr>
<td width=310 style='width:232.5pt;padding:0cm 0cm 0cm 0cm'>
<p class=MsoNormal align=center style='text-align:center'><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif";color:blue'>Keilor
Campus <br>
2-30 Overnewton Road <br>
Keilor, Victoria, 3036 <br>
Tel: 03 9334 0000 <br>
Fax: 03 9336 1835 <br>
</span><span style='font-size:12.0pt;font-family:"Times New Roman","serif"'><o:p></o:p></span></p>
</td>
<td width=310 style='width:232.5pt;padding:0cm 0cm 0cm 0cm'>
<p class=MsoNormal align=center style='text-align:center'><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif";color:blue'>Taylors
Lakes Campus <br>
39 - 57 Robertsons Road<br>
Taylors Lakes, Victoria, 3038<br>
Tel: 03 9334 0000<br>
Fax: 03 9390 5144</span><span style='font-size:12.0pt;font-family:"Times New Roman","serif"'><o:p></o:p></span></p>
</td>
</tr>
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<!--[object_id=#overnewton.vic.edu.au#]--><P style="MARGIN-TOP: 10px; MARGIN-BOTTOM: 10px" align=center><SPAN style="FONT-SIZE: 10pt; COLOR: blue; FONT-FAMILY: 'Tahoma','sans-serif'"><B>Overnewton Anglican Community College</B><BR>A school for the whole family celebrating 21 years of quality education in the North West of Melbourne. </SPAN></P>
<P style="MARGIN-TOP: 10px; MARGIN-BOTTOM: 10px" align=center><SPAN style="FONT-SIZE: 10pt; COLOR: blue; FONT-FAMILY: 'Tahoma','sans-serif'"> Winner of the 2007 Australian Chamber of Commerce and Business Council of Australia National Work and Family Award for a Medium-sized Business.</SPAN></P>
<P style="MARGIN-TOP: 10px; MARGIN-BOTTOM: 10px" align=center><SPAN style="FONT-SIZE: 10pt; COLOR: blue; FONT-FAMILY: 'Tahoma','sans-serif'"> EOWA Australia's Leading Organisation for the Advancement of Women (less than 500 employees) in 2005</SPAN></P>
<P style="MARGIN-TOP: 10px; MARGIN-BOTTOM: 10px" align=center><SPAN style="FONT-SIZE: 10pt; COLOR: blue; FONT-FAMILY: 'Tahoma','sans-serif'">An EOWA Employer of Choice since 2002.</SPAN></P>
<P style="MARGIN-TOP: 10px; MARGIN-BOTTOM: 10px" align=center><SPAN style="FONT-SIZE: 10pt; COLOR: blue; FONT-FAMILY: 'Tahoma','sans-serif'"><A style="COLOR: blue; TEXT-DECORATION: underline; text-underline: single" href="http://www.overnewton.vic.edu.au/">http://www.overnewton.vic.edu.au/</A></SPAN> </P>
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<TD align=middle width=310><FONT face=Tahoma color=#0000ff size=2>Keilor Campus <BR>2-30 Overnewton Road <BR>Keilor, Victoria, 3036 <BR>Tel: 03 9334 0000 <BR>Fax: 03 9336 1835 <BR> </FONT></TD>
<TD align=middle width=310><FONT face=Tahoma color=#0000ff size=2>Taylors Lakes Campus <BR>39 - 57 Robertsons Road<BR>Taylors Lakes, Victoria, 3038<BR>Tel: 03 9334 0000<BR>Fax: 03 9390 5144<BR></FONT></TD></TR></TBODY></TABLE></DIV></html>